Procedures and Guidelines 
UPDATED MAY 2023 (Download PDF of Procedures & Guidelines)

The following is the procedure and guidelines for recreation grants for the mill tax monies:

1. Grants will be awarded on a quarterly basis: February (Spring Quarter), May (Summer Quarter), August (Fall Quarter), and November (Winter Quarter) as advertised.

2. A public notice will be published in the local newspaper twice prior to each grant application deadline, notifying the public of the location to obtain and remit applications, the grant application deadline, and the date, time and location of the meeting.

3. Applications for recreation funds may be obtained from the chairman or his or her designee. Applications must be complete and legible. Incomplete or inaccurate applications will be denied. Do not package your application - the first page of the submission should be NEVER SWEAT RECREATION BOARD APPLICATION FOR RECREATIONAL FUNDING, not a cover letter or artwork. Please no plastic or fancy covers.

4. One original copy of the completed application must be submitted by the application deadline date per Public Notice. Any late submissions may not be considered.

5. The board recommends at least a 50% match for each grant application. Match can include in-kind donations which may include equipment, engineering, planning, labor, or materials.

6. If the intended project is one consisting of physical improvements or changes to property not owned by the grantee organization, grant must be accompanied by a letter/resolution from the property owner/entity.

7. Any individual applying for a grant must be sponsored by a recognized entity that will act as a recipient for the grant funds.

8. All applications must be accompanied by price documentation for items that Never Sweat Recreation Board funding will pay for. Any one item (either goods or services) in excess of $250 must be accompanied by a minimum of two detailed competitive bids. Bids given by contractors must have a breakdown of labor and materials, and include the name, address, and phone number of the contractor. PLEASE request the contractor be as detailed as possible within their bid as the board will not accept incomplete bids. Print outs from websites need to include the name of the online store, date the product price was obtained, and prices need to include tax and shipping. Be sure each bid is clearly labeled.

9. Grant applications must be submitted prior to the intended project. Present this form with supporting documents by published deadline for the next grant proposal meeting (date and time in local newspaper). For questions, please call 455-2625 or email neversweatrec@gmail.com

10. All applications must be accompanied by proper documentation.

11. All applicants must have a representative present at the Quarterly Meeting following the grant application deadline. Call 455-2625 for meeting dates and times or email neversweatrec@gmail.com.

12. All grant monies must be expended within one (1) year of grant approval date.

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These applications are due approximately ten (10) days prior to the quarterly meeting (per deadline in Public Notices). The chairman or his or her designee will deliver a copy of each application to each board member prior to the regular meeting in order that members have the opportunity to study and evaluate each application, and formulate questions.